Kiwanis Club of Barrie

Privacy Policy

This policy document was approved by the Board of Director’s

Our Commitment

Kiwanis Club of Barrie is committed to protecting the privacy of the personal information of its sponsors, customers, volunteers, employees, web-users and other stakeholders.

During the course of our various programs, services and projects, the Club frequently gathers and uses personal information. Anyone from whom we collect such information should expect that it will be carefully protected and that any use of or other dealing with this information is subject to consent.  Kiwanis Club of Barrie privacy practices are designed to achieve this.

Defining Personal Information

Personal information is any information that can be used to distinguish, identify or contact a specific individual. This information can include an individual's opinions or beliefs, as well as facts about, or related to, the individual. Exceptions: business contact information and certain publicly available information, such as names, addresses and telephone numbers as published in telephone directories, are not considered personal information.

Privacy Practices

Personal information gathered by the Kiwanis Club of Barrie is kept in confidence.  Only authorized Club personnel have access to this information. Safeguards are in place to ensure that the information is not disclosed or shared more widely than is necessary to achieve the purpose for which it was gathered.  Information collected through program activities, membership applications/renewals and fundraising campaigns are used to make the services, facilities and programs of Kiwanis Club of Barrie possible.  The Kiwanis Club of Barrie does not sell, trade, or rent personal information to other organizations or individuals. If ever we share your information with an outside organization (such as a consulting firm hired to assist the administration of the Club), we will have a contract binding them to the same strict privacy controls that we use ourselves.

Memberships/Registrations/Ticket Sales

When individuals register in our Club or programs, activities or purchase tickets or becomes a sponsor, we may require their name, organization (if applicable), mailing address, phone number(s) and email address. The mailing address is where we send the individuals mailings. If a donation is made, the mailing address is required on the tax receipt by the Canada Customs and Revenue Agency (CCRA).

Website

The Kiwanis Club of Barrie website employs software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage. This software receives and records the Internet Protocol (IP) address of the computer that has contacted our website, the date and time of the visit and the pages visited. We make no attempt to link these addresses with the identity of individuals visiting our site unless an attempt to damage the site has been detected.  Our site includes links to other websites whose privacy policies we don't control. Once you leave our servers (you can check where you are by looking at the URL in the location bar on your browser), use of any information you provide is governed by the privacy policy of the operator of the site you are visiting.  That policy may differ from ours. If you can't find the privacy policy of any of these sites via a link from the site's homepage, you should contact the site directly for more information. The Kiwanis Club of Barrie is not responsible for the privacy practices or the content of such websites.

Electronic Communication

It is best to think of e-mail much like you do a postcard — it is not sealed, and can be read by anyone determined to do so. This is important to remember whenever you divulge information that you consider private.  The Kiwanis Club of Barrie advises against emailing private financial information, such as credit card numbers.

Financial Information

The Kiwanis Club of Barrie will protect all personal financial information that you share with us.  We do retain membership registration forms for our records, but this information is never shared with third parties.

Contact Information

Questions or comments regarding this policy, or the administration of the Privacy Act at the Kiwanis Club of Barrie may be directed to Bill Skinner, the Privacy officer for the Club by e-mail to (admin@kiwanisclubofbarrie.com) or by calling (705-726-4913) or writing to Kiwanis Club of Barrie, P.O. Box 442, Barrie, ON, L4M 4T7

.